Our last Annual General Meeting (AGM) was on 11th September 2025, and the next AGM will be held on Thursday 2nd September 2026 at 2 pm in the Corn Exchange in St Ives - at the start of our regular monthly Members Open Meeting. At the end of this page you will see relevant documents.

The Committee

• Four Officer Trustees (ie Chair, Vice Chair, Secretary, Treasurer) are elected at the AGM
• Up to Eight (8) Non-Officer Trustees are elected at the AGM
• During the year the Trustees may co-opt up to 3 more members as Trustees
• The Trustees may also invite certain people to meetings, but they do not thereby become Trustees

Procedure

According to our current constitution (see below), the process for AGMs is:

• The Secretary will give at least 21 days' written notice to all members
• Every Trustee's term of office comes to an end at the AGM
• Nominations for election to the roles of Officer or Trustee must be made in writing to the Secretary by the date announced (well before the AGM)
• Signed nominations can be handed to any Committee member at an Members' Open meeting, or posted or emailed to the addresses on the nomination form

Nomination form

A Nomination form is available on the AGM page, and from the Secretary, but any written document is acceptable if it has:

• the role the candidate is proposed for (ie Chair, Vice Chair, Secretary, Treasurer, or Committee)
• the name and member number of the member proposing a candidate, with their signature
• the name and member number of the member seconding the proposal, with their signature
• the name and member number of the candidate, with their signature accepting the nomination

Term Limits

• The Officers (ie Chair, Vice Chair, Secretary, Treasurer) are not allowed to stand in the same role after serving for three consecutive years, without a year's break - but they can stand in other roles or as Non-Officer Trustees
• Non-Officer Trustees are not allowed to stand as Non-Officer Trustees after serving for three consecutive years, without a year's break, but they can stand as Officers
• No member is allowed to stand as Officer or Non-Officer Trustee once they have served a total of nine years as Trustee or Committee Member

Notes

• The AGM can make decisions only if a quorum (10% of members) is present in person or by proxy
• The newly elected Committee takes office at the conclusion of the AGM

Documents

Past AGM minutes

Click for Past Chair Reports

Past Chair Reports

Constitution

Click for Description of FlipBook Controls

Click for Annual Accounts

The Annual Accounts for each year are presented to the AGM in the following year, eg the Annual Accounts for 2018 were presented to the 2019 AGM.

Role Descriptions

We do not yet have documented Role Descriptions so, to give an idea of what is involved in the roles, the Role Descriptions suggested by the National u3a office are shown here: